This list gives you a glance of (nearly) all shortcut combinations in Excel. Please take the time to read it. I'm sure you'll find many of them useful.
Key
|
Description
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CTRL+PgUp
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Switches between worksheet tabs, from left-to-right.
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CTRL+PgDn
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Switches between worksheet tabs, from right-to-left.
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CTRL+SHIFT+(
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Unhides any hidden rows within the selection.
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CTRL+SHIFT+)
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Unhides any hidden columns within the selection.
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CTRL+SHIFT+&
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Applies the outline border to the selected cells.
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CTRL+SHIFT_
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Removes the outline border from the selected cells.
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CTRL+SHIFT+~
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Applies the General number format.
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CTRL+SHIFT+$
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Applies the Currency format with two decimal places (negative numbers in parentheses).
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CTRL+SHIFT+%
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Applies the Percentage format with no decimal places.
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CTRL+SHIFT+^
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Applies the Exponential number format with two decimal places.
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CTRL+SHIFT+#
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Applies the Date format with the day, month, and year.
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CTRL+SHIFT+@
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Applies the Time format with the hour and minute, and AM or PM.
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CTRL+SHIFT+!
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Applies the Number format with two decimal places, thousands separator, and minus sign (-) for negative values.
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CTRL+SHIFT+*
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Selects the current region around the active cell (the data area enclosed by blank rows and blank columns).
In a PivotTable, it selects the entire PivotTable report.
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CTRL+SHIFT+:
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Enters the current time.
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CTRL+SHIFT+ Plus (+)
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Displays the Insert dialog box to insert blank cells.
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CTRL+Minus (-)
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Displays the Delete dialog box to delete the selected cells.
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CTRL+;
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Enters the current date.
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CTRL+`
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Alternates between displaying cell values and displaying formulas in the worksheet.
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CTRL+'
|
Copies a formula from the cell above the active cell into the cell or the Formula Bar (without referance cell).
|
CTRL+1
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Displays the Format Cells dialog box.
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CTRL+2
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Applies or removes bold formatting.
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CTRL+3
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Applies or removes italic formatting.
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CTRL+4
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Applies or removes underlining.
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CTRL+5
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Applies or removes strikethrough.
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CTRL+6
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Alternates between hiding objects, displaying objects, and displaying placeholders for objects.
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CTRL+8
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Displays or hides the outline symbols.
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CTRL+9
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Hides the selected rows.
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CTRL+0
|
Hides the selected columns.
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CTRL+A
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Selects the entire worksheet.
If the worksheet contains data, CTRL+A selects the current region. Pressing CTRL+A a second time selects the current region and its summary rows. Pressing CTRL+A a third time selects the entire worksheet.
When the insertion point is to the right of a function name in a formula, displays the Function Arguments dialog box.
CTRL+SHIFT+A inserts the argument names and parentheses when the insertion point is to the right of a function name in a formula.
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CTRL+B
|
Applies or removes bold formatting.
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CTRL+C
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Copies the selected cells.
CTRL+C followed by another CTRL+C displays the Clipboard.
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CTRL+D
|
Copies the value from the cell above the active cell into the cell or the Formula Bar.
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CTRL+F
|
Displays the Find and Replace dialog box, with the Find tab selected.
SHIFT+F5 also displays this tab, while SHIFT+F4 repeats the last Find action.
CTRL+SHIFT+F opens the Format Cells dialog box with the Font tab selected.
|
CTRL+G
|
Displays the Go To dialog box.
F5 also displays this dialog box.
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CTRL+H
|
Displays the Find and Replace dialog box, with the Replace tab selected.
|
CTRL+I
|
Applies or removes italic formatting.
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CTRL+K
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Displays the Insert Hyperlink dialog box for new hyperlinks or the Edit Hyperlink dialog box for selected existing hyperlinks.
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CTRL+N
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Creates a new, blank workbook.
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CTRL+O
|
Displays the Open dialog box to open or find a file.
CTRL+SHIFT+O selects all cells that contain comments.
|
CTRL+P
|
Displays the Print dialog box.
CTRL+SHIFT+P opens the Format Cells dialog box with the Font tab selected.
|
CTRL+R
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Uses the Fill Right command to copy the contents and format of the leftmost cell of a selected range into the cells to the right.
|
CTRL+S
|
Saves the active file with its current file name, location, and file format.
|
CTRL+T
|
Displays the Create Table dialog box.
|
CTRL+U
|
Applies or removes underlining.
CTRL+SHIFT+U switches between expanding and collapsing of the formula bar.
|
CTRL+V
|
Inserts the contents of the Clipboard at the insertion point and replaces any selection. Available only after you have cut or copied an object, text, or cell contents.
CTRL+ALT+V displays the Paste Special dialog box. Available only after you have cut or copied an object, text, or cell contents on a worksheet or in another program.
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CTRL+W
|
Closes the selected workbook window.
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CTRL+X
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Cuts the selected cells.
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CTRL+Y
|
Repeats the last command or action, if possible.
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CTRL+Z
|
Uses the Undo command to reverse the last command or to delete the last entry that you typed.
CTRL+SHIFT+Z uses the Undo or Redo command to reverse or restore the last automatic correction when AutoCorrect Smart Tags are displayed.
|
F1
|
Displays the Microsoft Office Excel Help task pane.
CTRL+F1 displays or hides the Ribbon, a component of the Microsoft Office Fluent user interface.
ALT+F1 creates a chart of the data in the current range.
ALT+SHIFT+F1 inserts a new worksheet.
|
F2
|
Edits the active cell and positions the insertion point at the end of the cell contents. It also moves the insertion point into the Formula Bar when editing in a cell is turned off.
SHIFT+F2 adds or edits a cell comment.
CTRL+F2 displays the Print Preview window.
|
F3
|
Displays the Paste Name dialog box.
SHIFT+F3 displays the Insert Function dialog box.
|
F4 |
Repeats the last command or action, if possible.
When a cell reference or range is selected in a formula, F4 cycles through the various combinations of absolute and relative references.
CTRL+F4 closes the selected workbook window.
|
F5 |
Displays the Go To dialog box.
CTRL+F5 restores the window size of the selected workbook window.
|
F6 |
Switches between the worksheet, Ribbon, task pane, and Zoom controls. In a worksheet that has been split (View menu, Manage This Window, Freeze Panes, Split Window command), F6 includes the split panes when switching between panes and the Ribbon area.
SHIFT+F6 switches between the worksheet, Zoom controls, task pane, and Ribbon.
CTRL+F6 switches to the next workbook window when more than one workbook window is open.
|
F7 |
Displays the Spelling dialog box to check spelling in the active worksheet or selected range.
CTRL+F7 performs the Move command on the workbook window when it is not maximized. Use the arrow keys to move the window, and when finished press ENTER, or ESC to cancel.
|
F8 |
Turns extend mode on or off. In extend mode, Extended Selection appears in the status line, and the arrow keys extend the selection.
SHIFT+F8 enables you to add a nonadjacent cell or range to a selection of cells by using the arrow keys.
CTRL+F8 performs the Size command (on the Control menu for the workbook window) when a workbook is not maximized.
ALT+F8 displays the Macro dialog box to create, run, edit, or delete a macro.
|
F9 |
Calculates all worksheets in all open workbooks.
SHIFT+F9 calculates the active worksheet.
CTRL+ALT+F9 calculates all worksheets in all open workbooks, regardless of whether they have changed since the last calculation.
CTRL+ALT+SHIFT+F9 rechecks dependent formulas, and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated.
CTRL+F9 minimizes a workbook window to an icon.
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F10
|
Turns key tips on or off.
SHIFT+F10 displays the shortcut menu for a selected item.
ALT+SHIFT+F10 displays the menu or message for a smart tag. If more than one smart tag is present, it switches to the next smart tag and displays its menu or message.
CTRL+F10 maximizes or restores the selected workbook window.
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F11 |
Creates a chart of the data in the current range.
SHIFT+F11 inserts a new worksheet.
ALT+F11 opens the Microsoft Visual Basic Editor, in which you can create a macro by using Visual Basic for Applications (VBA).
|
F12 |
Displays the Save As dialog box. |
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